WHY VOLUNTEER at EVENTS

We’re not talking about helping TRR – it’s bigger than that. We’re talking about helping local events that rely on the generous help of volunteers – you really don’t need any experience – just a willingness to help. Here are a few reasons why you might consider volunteering at a local Tasmanian fun run:trr-stand

  • Contribute to recreational running in Tasmania – most events rely on volunteers to be able to function and also importantly to keep registration costs low
  • Stay involved – if you’re injured or not in training; volunteering is often a great way to stay in touch with other runners
  • Meet people with similar interests
  • Enjoy the experience – if you’re helping at an event you may get to see the speed of the first place-getter, the spirit of the last place-getter and everything in between

It’s also good to note that since event planning usually starts ~6 months prior to an event, the earlier you can advise organisers that you’re happy and available to register, the better it is for their planning.

 

FUN RUN VOLUNTEER TASKS

There is a range of ways you can help out at a fun run event. If you are actually running in it, you may wish to help out before the actual day. We’ve compiled a list of tasks that are usually on offer. Most of these do not require any prior experience at all – just your willingness to help and contribute time.

DATA ENTRY

  • Many Tasmanian events still offer paper registration…. which means that someone needs to manually enter this information (often onto an Excel spreadsheet). This task requires the ability to use Excel and attention to detail. Usually data entry volunteers collect paper registrations daily for the last two weeks before an event and enter the details.

BIB PICK-UP

  • Events usually have a bib collection point prior to event day. For example, most Hobart events arrange bib pick-up via The Running Edge the week before the event – volunteers are needed to help hand out bibs (not collect money – simply look up names and find bibs)

START/FINISH SET-UP

  • This role is essential and may encompass a variety of tasks (usually volunteers will be told prior to the day which area will be their focus). This can involve things like unpacking gear, arranging registration desks, helping assemble tents, hanging signage etc. It usually takes a few hours (and may require an early start if the event is early)

REGISTRATION DESK

  • This is where participants who have not yet collected their bibs can pick them up on the day. It usually only takes 1-2 hours

COURSE OFFICIAL

  • This never involves directing traffic (that is done by police and SES). Officials are often needed to stand at a corner/intersection to make sure runners go the correct way
  • Course marshals are given a vest and placed in a specific area of the course
  • Make sure all runners stay in the correct lane for safety purposes
  • New Police rules means that Officials need to attend a 1-hour briefing prior to the event (where you are issued a temporary traffic warden permit)

WATER STATION

  • Assist in the setup and pack-up of the water and electrolyte stations along the course; each station will have a supervisor to manage stacking cups and post-race clean-up.
  • Help distribute/direct runners to fruit at the finish.

BAG MINDING

  • Ensure that runners’ bags are safely stored and appropriately tagged; runners may not leave bags in the bag-check without the correct bag-check tag attached.
  • This requires volunteers to be present from approximately one hour before the event stay until bags have all been collected.
  • Direct runners to dispose of chip instructions and other trash in the garbage bins to maintain a clean area.
  • Assist in cleaning and pack-up as needed

MEDAL/T-SHIRT HAND-OUT

  • Volunteers are positioned at the finish and hand out medals (and sometimes finisher’s t-shirts) to participants who have just completed the run. Takes 1-2 hours

ADDED BENEFITS

  • Build a network of volunteers, volunteer pathways and opportunities
  • Provide access to the resources and support volunteers and events need to operate effectively and efficiently
  • Build effective volunteering practices and opportunities within organisations and communities

 

HOW TO BECOME A VOLUNTEER

If you would like to volunteer (or even just find out more) please send us and email and we’ll put you in touch with organisers (tasmanianroadrunners@gmail.com).

In addition, TRR is a not-for-profit organisation, and run by volunteers – so if there’s any way you’d like to help out the Club, please get it touch!

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